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Database Committee Chair Position Description

Subject: Position Description – Database Chair
Assigned: Chairperson Number: 002.15
Date: 09/14/10 Version: 1.0

Position Description

Manages access to the division membership database and provides access to other authorized division leaders as requested and authorized.


One year – July 1 to June 30.

Duties and Responsibilities

  1. Download membership lists every month to ensure division use of most recent member information. New data becomes available by the fifth business day of each month.
  2. Make member information available upon request from other division volunteers or to other divisions when authorized by the division chair.
  3. Assist division with use of member data for designated purposes.   
  4. Must ensure that division member information is used properly. 
  5. Uphold Society Bylaws, Policies and Procedures, and Division Operating Agreement.


  1. Must be appointed by the Chair of the Division
  2. Must be a Regular Member of ASQ in good standing, and a member of the Division authorizing access.
  3. Have access to a computer and the internet.
  4. Have decompression software, such as Aladdin Expander, Unstuffit or Winzip.  Shareware versions can be downloaded from the internet.
  5. Strong knowledge of software applications using spreadsheet, database, and word processing functions.  Knowledge of .zip and .csv files.
  6. Must be willing and able to download membership lists regularly, and available to provide data to other volunteers upon request.
  7. Share email address with headquarters to receive important volunteer information.

Time Commitment


Downloading the lists will take about 15 minutes each month.  Use of data for analysis, label generation, etc. will take longer.  Time commitment will vary depending upon the number of volunteers in the division given access to the lists and the number of requests within the division for the data.



The following resources, and others, can be found in the Member Leader Community at

  1. Templates
  2. Governing Documents
  3. Sharepoint Sites
  4. Member Lists



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