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Database Committee Member Position Description

Position Description – HCD Database Committee Member
Assigned: HCD Database Committee Chairperson Number:
Date: 02/14/11 Version: 1.0


And Duties Of The Committee

Manages access to the division membership database and provides access to other authorized division leaders as requested and authorized.


One year – July 1 to June 30.

Duties and Responsibilities of Committee Members

  • Assists HCD Database Committee Chairperson in the performance of the following tasks and duties:
  1. Downloading membership lists every month to ensure division use of most recent member information. New data becomes available by the fifth business day of each month.
  2. Making member information available upon request from other division volunteers or to other divisions when authorized by the division chair.
  3. Assisting the HCD, its Committees, and Task Groups in their use of member data for designated purposes.
  4. Downloading membership lists regularly, and being available to provide data to other volunteers upon request.
  5. Helps to ensure that division member information is used properly. 
  • Attends HCD Audit Committee meetings.
  • Upholds Society Bylaws, Policies and Procedures, and Division Management Agreement.


  1. Must be appointed by the Chair of the Committee with approval of the HCD Chair
  2. Must be a Regular Member of ASQ in good standing, and a member of the HCD.
  3. Must have access to a computer and to the internet.
  4. Must have decompression software, such as Aladdin Expander, Unstuffit or Winzip. (Shareware versions can be downloaded from the internet.)
  5. Should have knowledge of software applications using spreadsheet, database, and word processing functions.  Knowledge of .zip and .csv files.
  6. Must share email address with headquarters to receive important volunteer information.

Time Commitment


Approximately one hour per month. Downloading the lists takes about 15 minutes each month.  Use of data for analysis, label generation, etc. will take longer.  Time commitment will vary depending upon the number of volunteers in the division given access to the lists and the number of requests within the division for the data.



The following resources, and others, can be found in the Member Leader Community at

  1. Templates
  2. Governing Documents
  3. Sharepoint Sites
  4. Member Lists


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